JOB ADVERT: Budget Analyst/Administrative Assistant

The U.S. Embassy in Yaounde has an opening for a Budget Analyst/Administrative Assistant. This position is located in Yaounde.

Position: Budget Analyst/Administrative Assistant, FSN-08; FP-06

Work Hours: Full time; 40 hours/week

Grade: FSN-08; FP-06

CLOSING DATE FOR THIS POSITION: May 18, 2015 at 16:00

Note: all “NOT ordinarily resident applicants must have the required work and/or residency permits to be eligible for consideration.

MAJOR DUTIES AND RESPONSIBILITIES

Under the direct supervision of the Office of Security Cooperation (OSC) Chief, the incumbent serves as Budget Analyst and Office Manager for the Office of Security Cooperation.  Duties include:  performing the complete range of budget administration and control, including budget formulation and financial program planning and analysis, budget execution, funds reconciliation, funds availability certification and technical budget support duties. The incumbent is also responsible for preparing all official travel orders, reviewing incoming correspondence and drafting responses for standard questions for signature, ensuring office supplies are available, coordinating OSC regular meetings and event participation with Host Nation Military and Government Officials, operating and managing OSC Non-Tactical Vehicles.

Budget Analyst – 60%

1. Serves as the Office Manager for the Office of Security Cooperation (OSC), with the responsibility of performing the complete range of budget administration and control, including budget formulation and financial program planning and analysis, budget execution, funds reconciliation, fund availability certification and the technical budget support duties for Security Assistance, Operations and Maintenance, Traditional Command Authority, Morale Welfare and Recreation, Automated Data Processing Equipment and Army Family Housing operating funds and other funding categories as assigned to OSC Yaoundé from HQ USAFRICOM. Performs all technical operations in support of budget formulation, budget execution, reporting and other requirements, using five authorized budget management systems with protected passwords. Review, comment and adjust multiple OSC ICASS workload counts.
2. Assist in close out of MIPRs and funding memos with different funding sources and IMET, E-IMET, CTFP, FMF (Foreign Military Financing), and working closely with the Security Assistance Manager and FMO. These funds are mainly to be used for IMS trainings, purchase of equipment for Cameroon Armed Forces, Traveling Contact Teams, and Mil to Mil events that will follow all necessary procurement procedures for payment.  All procurement requests should be properly coordinated for timely delivery and maintain professional secrecy when dealing with military or procurement sensitive information.
3. Prepare financial reports at the end of each mission/event by working closely with FMO and submit forms and invoices to be reviewed by the supervisor before sending to appropriate US Military Service component to include AFRICOM.

Office Manager – 30%

1. Responsible for preparing all official travel orders. Process and coordinate travel paperwork (enrollment, visas, airline tickets, accommodation, per diem, etc.) for military officials attending training courses, workshops or conferences (local and international) to include coordination and logistical support during ship visits.
2. Review incoming correspondence and drafts responses for standard questions and send for signature.  This includes informal translations from French to English (vice versa) and drafting replies or requests (letters sent to Ministry of Defense proposing activities, site visits, meetings, and offering training opportunities, etc. in French or English). Updates and maintains office files. Updates and maintains all office automation equipment.
3. Responsible for ensuring office supplies are available and places requests to General Services Office using appropriate system for replenishment, maintenance, and organization of Security Assistance electronic and paper files.
4. Assist in checking on status and accountability on all US DoD-donated materials and funded activities by conducting EUM (end User Monitoring) verification at the end of every Fiscal Year.
5. Coordinate OSC regular meetings and event participation with Host Nation Military and Government Officials through telephone contact or by way of sending prepared correspondence, following up with telephone contacts.  This includes working from guest/participant lists, preparing invitations, and letters of notification of events.
6. Operates and manages OSC Non-Tactical Vehicles thereby ensuring that vehicles are regularly serviced / dispatched.  Maintains inventory for all OSC property.

Security Assistance – 10%

1. Serves as a back up to the OSC Training Manager on the OSC IMET program.

QUALIFICATIONS REQUIRED

Education: Technical high school diploma plus a two-year university or advanced school diplomain Accounting, Finance or Economics is required.

Experience: At least three years of experience in the field of accounting or finance is required.

Language: Level III (Good Working Knowledge) Speaking/Reading/Writing English and French arerequired and will be tested.

Job Knowledge: The applicant must have very good knowledge of finance and/or administrativefunctions and office operations including operating various office machines. Job knowledge may betested.

Skills/Abilities: The incumbent must be a computer literate with the ability to use Microsoft Officeapplications (Word, Excel, Outlook). The applicant should have the ability to write correspondencein both English and French and should have polished personal skills to receive official visitors andto conduct coordination with senior host country officials. A valid Class B driver’s license isrequired. Skills and abilities may be tested.

TO APPLY

Interested candidates for this position must submit the following documents to the Human Resources Office, P.O. Box 817, Yaoundé OR via email at: ydeapplicants@state.gov (please, indicate the title of the position on the “subject”: line) electronic applications are strongly encouraged.

1. Universal application for employment (DS-174) available online at http://yaounde.usembassy.gov; or
2. A current resume or curriculum vitae that provides the same information found on the DS-174