Programme d’Appui à l’Initiative Communautaire (PAIC)

Title: Finance and Administration Assistant

Department: CIT

Employee Status: Full Time

Reports to: Finance Manager

Location: Far North Region, Cameroon

BACKGROUND

Creative Associates International Inc. is a dynamic and fast-growing professional services firm that specializes in international development in the areas of education, democratic transitions and stabilization in post-conflict environments. Based in Washington, DC, the firm has a field presence in 20 countries worldwide with a strong and diverse portfolio that includes global contracts with the U.S. Agency for International Development (USAID) and other clients including the U.S. Department of State and the U.S. Department of Defense. The firm has earned a solid reputation among its clients and missions worldwide and is well-regarded by competitors and partners alike.

PROGRAM DESCRIPTION

Creative Associates International Cameroon Limited (Creative Associates) is implementing the USAID's Office of Transition Initiatives program in Cameroon: le Programme d’Appui à l’Initiative Communautaire (PAIC).  The program will be working to strengthen inter-community relations through local initiatives, empower youth, and increase social cohesion.  The USAID/OTI Cameroon program will work at the local level in partnership with local organizations.
To lead and support the implementation of the Programme d’Appui à l’Initiative Communautaire (PAIC), Creative Associates seeks to engage a highly qualified and motivated team.  All positions, including positions based in Yaoundé, are full time and require a willingness to travel throughout northern Cameroon.  Creative Associates is especially interested in receiving submissions from women applicants.  Only qualified candidates who follow the application instructions will be contacted.

POSITION SUMMARY

Reporting to the Finance Manager, the Finance and Administration Assistant is responsible for a full range of cash management duties, including vendor payment processing, receipt of collections and the reconciliation of financial transactions. The Finance and Administration Assistant will support all financial management aspects of the PAIC Program in compliance with Creative policies and procedures and USAID regulations. The scope of the position includes but is not limited to assisting with entering local transactions in account software, running monthly reports, processing travel advances, reviewing expense reports, and ensuring compliance with Cameroonian and international finance regulations. This position will also manage the day to day administration of the satellite PAIC office in the Far North Region. They will provide support to various administrative functions and will perform a broad range of clerical and logistical tasks. Travel throughout the Far North is required.

REPORTING & SUPERVISION

The Finance and Administration Assistant will report to the Finance Manager.

Expected Outcomes:

• Process all finances for the Far North satellite office.
• Facilitate day to day administration and logistics for the Far North satellite office.
• Manage travel planning, logistics and finances for field visits in the Far North.

PRIMARY RESPONSIBILITIES

Primary responsibilities include but are not limited to the following:

• Apply internationally accepted accounting principles and procedures to analyzing financial information and prepare accurate and timely financial reports.
• Ensure Creative’s accounting and internal control procedures are followed.
• Assist with tracking expenditure, procurement of goods and services, subcontracting, and expense reports.
• Prepare financial documents, including payment/disbursement vouchers, with proper support documentation according to procedures and regulations prior to submission to Finance Manager.
• Track cash and petty cash advances.
• Review local expense reports to ensure accuracy and compliance with Creative’s policies and procedures and internationally accepted financial practices before reimbursement.
• Enter and upload transactions into Orange/MTN Mobile Money online platforms for review by Finance Manager.
• Oversee the general maintenance of the office and liaise with the landlord or vendors for any electrical, plumbing or other issues that may arise.
• Manage all employee travel in the Far North – including booking of hotel accommodations and travel logistics.
• Keep inventory for all office supplies up-to-date.
• Maintain office and other operational files.
• Any other duties suitable to task and commensurate with ability.

Required Skills & Qualifications:

• High school diploma, baccalaureate required, and Four-year degree in Accounting, Finance or Business is preferred.
• Two (2) years of work experience in a related field is required.
• Minimum of three (3) years of general work history required.
• Good communication and interpersonal skills is required.
• Prior experience with international organizations or international-funded projects is highly desirable, particularly a program which included grants.
• Strong analytical skills are required.
• Strong ability to use and develop financial and budget management and tracking systems.
• Knowledge of Orange/MTN Mobile Money systems preferred.
• Problem solving, stress management and time management skills are required.
• Proficient at using Microsoft office software: MS Word, Excel, Power Point, Outlook, etc.
• Excellent record keeping and documentation skills are required.
• Experience of working in a conflict environment is a plus.
• Written and spoken fluency in French or English required  
• Fluency in one or more of the local languages used in the northern Cameroon is preferred.  

How to Apply

CV requirements for candidates applying for jobs with Creative Associates PAIC

PLEASE NOTE: YOU MAY APPLY FOR MORE THAN ONE POSITION. FOR EACH POSITION, PLEASE SUBMIT A SEPARATE APPLICATION AND SEND A SEPARATE EMAIL WITH THE TITLE OF THE POSITION IN THE SUBJECT OF THE EMAIL.

All candidates who wish to be considered must submit their CV in the form below:

• Personal information and contacts (cell (s) and email), physical address, nationality and professional profile.
• Brief summary of the qualifications of the candidate - not more than 10 to 12 lines of text.
• Diplomas in reverse chronological order (newest to oldest). Please do not include primary school education.
• Professional experience in reverse chronological order (newest to oldest). Your work experience should be listed as follows for each job:
  • The dates of commencement and termination
  • The title of the job held
  • The structure or employer (business, NGOs, state, community)
  • The designated responsibilities or tasks
  • Achievements or expectations of your efforts during the period of such employment.  Please do not include experience as a Trainee
• Please include any additional information relevant to the job you are applying for, such as:
  • Detailed language skills.
  • Other skills (e.g. computer skills, Animation capacity or training of trainers, etc.)
  • Publications or studies (if available) OR TRAINING COMPLETED
  • Driving license (either vehicle or motorcycle)
• Please include at least three references names (full name, title, contact and email address).

Applicants Must Follow all of the Following Steps to Be Considered for Employment:

Submit your application in one email to recrutement@crea-paic.com  with the following documents:

• Curriculum Vitae with three professional references, including at least two former supervisors​
• Submit a cover letter indicating the reasons for your interest in the position. The subject of the email must indicate the position title and location.

Deadline: 02th November 2018