JOB VACANCY ANNOUNCEMENT

General information:

Position Title: Administrative Assistant

Number of positions: One (01)

Deadline: 27/09/2024

Contract Duration:  12 months

Job Location: Yaoundé

Hiring Organization: CRIHSS Foundation

Description of the organization:

The Center for Research and Integrated Health Systems Strengthening (CRIHSS Foundation) is a local organization in Cameroon focused on strengthening laboratory services including sample transportation for the health sector. Since 2019 CRIHSS Foundation continues to collaborate with local and international organizations to support the Government of Cameroon (GoC) in the development and implementation of health programs. The organization collaborates with the Ministry of Health and other partners to strengthen laboratory capacity and clinical services, with a particular focus on HIV testing (VL, EID), TB services and treatment. In the last five years CRIHSS has been at the forefront of advancing laboratory services with emphasis on designing and implementing sample transportation services for HIV (VL, EID), TB and other related programs. CRIHSS Foundation has worked extensively with PEPFAR IPs to expand its sample transportation service delivery program in Cameroon. With in the framework of its Project INTRASSAT funded by CDC/PEPFAR, CRIHSS Foundation will continue to support national capacity and strengthen transportation and referral of samples for laboratory testing services and return of results for HIV, TB, and emerging infectious diseases in Cameroon.

Duties and responsibilities

Within this funding opportunity, CHRISS Foundation is currently seeking to hire a highly motivated individual to serve as secretary for the INTRASSAT Project. The selected candidate will be responsible for providing administrative and clerical support to ensure efficient operation of the office. In addition, they will be expected to perform the following key roles and responsibilities.

• Book meeting rooms, arrange conference calls, take messages and minutes during meetings
• Prepare and distribute correspondence, memos and forms
• Develop and maintain a filing system
• Manage database entry and client files
• Order and maintain office supplies
• Make travel arrangements
• Manage meetings and appointments
• Assist with bookkeeping, presentations, reports, emails and letters
• File and update contact information of clients, employees, suppliers and partners
• Document expenses and financial information
• Implement and develop office procedures
• Maintain confidential information, file and store them accordingly
• Organise and distribute messages to the appropriate team members
• Undertake general receptionist duties as required
• Answer phones and respond to emails as assigned
• Perform other related duties as assigned by the line Manager to support the organization’s goals

Required Qualifications

The selected candidate must have a minimum of 3 years of experience working as an Administrative Assistant, Program or related field. Candidates must demonstrate competency by providing proof of completion of training in Clerical studies, Administration or equivalent (A level Minimum). Strong considerations will be given to candidates who are proficient and can work in both official languages used in Cameroon (English and French). Additionally, we will give preference to candidates with one or more skills as listed below: 

• Proficiency in Microsoft office package and ICT tools
• Excellent organizational skills
• Experience with customer-service
• Patience, a ‘can-do’ attitude and time-management skill
• Excellent attention to detail
• Administrative skills and experience
• Exceptional written and verbal communication skills
• The ability to multi-task

How to apply:

All applications must be submitted via email to the following address:  candidature@crihssfoundation.org, No hard copy applications will be accepted.

Applicants should provide the following documents/information:

• A cover letter
• Updated resume or CV

Indicate the position you are applying for in the subject of your e-mail and do not attach certificates. Only shortlisted candidates will be contacted for interview in Yaoundé.

NOTE: Successful candidates will be contracted for a specified duration of 12 months for a start date yet to be determined.