Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)
JOB ADVERT: Compliance and Internal Review Manager
Job Title: Compliance & Internal Manager
Job openings: 01
Reports to: Country Director
Contract Duration: open-ended
The Elizabeth Glaser Pediatric AIDS Foundation is a global leader in the fight against pediatric HIV and AIDS, working in 19 countries and at over 5,500 sites around the world to prevent the transmission of HIV to children, and to help those already infected. Today, because of the highly successful work of the Foundation and its partners, pediatric AIDS has been virtually eliminated in the United States. With a growing global staff of over 1,000—nine of 10 who work in the field—the Foundation’s global mission is to implement HIV prevention, care, and treatment programs; further advance innovative research; and to execute strategic and targeted global advocacy activities to bring dramatic change to the lives of millions of women, children, and families worldwide. For more information, please, visit our page: www.pedaids.org.
EGPAF works in partnership with the Ministry of Health NACC and the Regional and District Health Teams to support HIV Prevention, Care and Treatment and health systems strengthening services. EGPAF is mainly funded by PEPFAR through the Centers for Disease Control and Prevention (CDC) and the United States Agency for International Development (USAID).
In partnership with the Operations team and Senior Management, the Compliance & Internal Review Manager will assess and enhance the compliance of the country office with Foundation’s global and country-specific policies and procedures, donor rules and regulations, and host country laws.
The individual will identify compliance gaps, analyze the causes of gaps, and work with staff and management to build capacity, enhance general awareness of compliance issues, and assist with the development of action plans that address gaps and strengthen internal controls, systems, and procedures in an efficient manner.
The individual will also be required to offer technical assistance and interventions to remedy issues that put EGPAF Cameroon at risk.
Essential Duties and Responsibilities
- Serve as an expert on applicable policies, procedures, rules, and regulations and assist staff with their interpretation and understanding of these.
- Stays abreast of donor policies, procedures, rules and regulations and host country legal requirements and informs local and regional management of significant changes.
- Ability to develop a coherent quarterly internal review and compliance plan and implementation of the same
- To conduct targeted in-depth risk assessments of EGPAF Cameroon country office systems
- Perform internal review in the Cameroon office ensuring compliance with Foundation and donor requirements
- Conduct on-site financial compliance reviews which include cash counts; review of accounts receivables including employee receivables; documentation of segregation of duties and internal control structure; document storage and retention.
- Document findings, propose improvements or change as relevant, disseminate findings and ensure follow up implementation of recommendations as well as resolution.
- Conduct random surprise checks and vendor verification reviews to ensure proper procurement procedures are being practiced and report on findings
- Reviews and ensures compliance with all local legal requirements including registration, taxes, and local labor laws.
- Identify potential areas of compliance vulnerability and risk; assists with the development of corrective action plans for the resolution of problematic issues; and provides general guidance on how to avoid or deal with similar issues in the future.
- Assesses proper functioning of systems, internal controls, and procedures.
- Develops an effective Compliance & Ethics training program, including appropriate introductory training for new employees as well as ongoing training for all employees and managers.
- Assists with improving the awareness and understanding of compliance to assist employees with the establishment of a “culture of compliance”
- Contribute to EGPAF’s Sub-recipient’s management capacity including provision of input to manuals, guidance, policies, procedures and training
- Maintain open and regular communications with Manager, International Operations and other headquarters staff in DC for compliance updates, learning of best practices from other African countries, problem solving options, professional development, etc.
- Perform other duties as assigned from time to time.
Skills, Knowledge and Abilities
- Must have completed ACCA or CPA with at least at least 5 years’ hands on experience in Compliance and Risk management. Previous auditing and training experience will be of an added advantage.
- In depth knowledge of United States Government and/or European grant and financial regulations, systems and procedures for managing complex grant programs with many partners and customers.
- Experience working with an international non-profit/non-governmental organization (NGO) preferred
- Ability to be self-directed and self-motivated and a team player.
- Ability to work in a multi-cultural environment and establish harmonious and effective working relationships both within and outside the organization.
- Excellent report writing skills
- Ability to develop and implement training
- Willingness to travel up to 20% of time.
The Foundation expects all employees to possess the fundamental competencies of interpersonal skills, communication, accountability, continual learning, and driving results. The ideal candidate will either be proficient or advanced in the following set of competencies, specific to this position’s level of Manager:
- Developing Others – Developing others is a person’s ability to perform and contribute to the organization by providing ongoing feedback and by providing opportunities to learn through formal and informal methods.
- Managing Conflict – Managing conflict is a person’s ability to encourage creative tension and differences of opinions. He/she will anticipate and take steps to prevent counter-productive confrontations while resolving conflicts and disagreements in a constructive manner.
- Managing People – Managing people is a person’s ability to build and manage workforce based on organization goals, budget, considerations, and staff needs. He/she will ensure that employees are appropriately recruited, selected, appraised, and rewarded. He/she will also manage a multi-cultural workforce and a variety of workforce situations.
How to apply
Qualified candidates should submit a CV and cover letter through the following link: Compliance and Internal Review Manager
Applications will be considered on or before 21 June 2019.
Please note that only short-listed applicants meeting the above requirements will be contacted.