Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)

VACANCY ANNOUNCEMENT

Job Title: Finance Assistant

Job openings: 03

Locations: Yaoundé

Reports to: Finance Officer

Contract Duration: One year with possibility of extension

Terms of Offer: This position is remunerated on local terms. (for local candidates only)

"Sometimes in life there is that moment when it's possible to make a change for the better. This is one of those moments."-Elizabeth Glaser

The Elizabeth Glaser Pediatric AIDS Foundation is a global leader in the fight against pediatric HIV and AIDS, working in 15 countries and at over 5,500 sites around the world to prevent the transmission of HIV to children, and to help those already infected. Today, because of the highly successful work of the Foundation and its partners, pediatric AIDS has been virtually eliminated in the United States. With a growing global staff of over 1,000—nine of 10 who work in the field—the Foundation’s global mission is to implement HIV prevention, care, and treatment programs; further advance innovative research; and to execute strategic and targeted global advocacy activities to bring dramatic change to the lives of millions of women, children, and families worldwide.

Job Overview

Assist the Finance department in administering the finance tasks of EGPAF by providing supported sites program/training workshops accountability for funds disbursed to ensure the timely and accurate reporting of projects financial and accounting information. The Finance Assistant will also ensure a proper funds flow management for sites program implementation, receive and disburse programmed activities funds for project related activities in a reliable and timely manner while ensuring proper accountability

Essential tasks:

• Work towards the achievement of the foundation’s goals efficiently and effectively
• Timely processing of programmed activities related payments via mobile money
• Work in close collaboration and cooperation with the Finance department.
• Responsible for the day to management/tracking of EGPAF sites program advances and monitoring/audit of sites inventories.
• Perform other work-related duties and responsibilities as may be assigned.

Specific Duties and Responsibilities:

• In liaison with the Technical Officers, support in coming up with monthly project activity requests/budgets.
• Ensure that all funds requests from the sites match with their monthly-approved budgets.
• To maintain an update of field advances data tracking spreadsheet.
• Ensure that all financial returns received to/from sites are accurate and timely.
• Prepare monthly activity financial reports for submission to the Finance Officer and
• Program Managers.
• Ensure proper and initial coding of all site expenses following the identified program areas in liaison with the responsible technical Officer.
• To ensure that there is timely payments of participants/facilitators of trainings and workshops via mobile money as the case may apply
• Prepare and send daily mobile money reports of reconciliations of all disbursements to the field.
• Timely verification of attendance/Payment lists. Ensuring that both are matching before any disbursement is made.
• To monitor/audit the use of funds advanced to sites.
• To work in close collaboration with the logistics for workshops, seminars and trainings.
• To communicate with Finance officers & Technical officers on any new developments that might arise when they are out in the field.
• Regular monitoring of implementation of the activities approved budgeted and ensure that they are implemented in line with the agreed work-plan.
• Work closely with the technical team, support in preparation of disbursement schedules during program activities/events e.g. Trainings & workshops as may be indicated in the project work plan.
• Verification of documentation at sites to ensure compliance with Donor financial rules and regulations.
• Together with the Project Assistant, liaise with the Procurement team to support the procurement and control of site supplies.
• Assist in the scanning of compliance vouchers and uploading them into the Dropbox

Required Qualifications

• Diploma in Business Administration and Accounting or any other relevant degree.
• Part qualification with a Professional Accounting e.g. ACCA, CPA, CAT, will be an added advantage.
• A minimum of one year of experience.
• Sound working knowledge on financial management, excellent interpersonal, excellent administrative skills and attention to detail.
• Computer literacy i.e. highly proficient in MS Excel & MS Word
• Proven skills in teamwork.
• Good mastery of English and a working knowledge in French language.
• Good networking, facilitation oral and written communication skills
• Willingness to travel to the project regional offices

How to apply

Qualified candidates should submit a CV and cover letter through the following link FINANCE ASSISTANT.

Applications will be considered until February 19, 2018.

Please note that only short-listed applicants meeting the above requirements will be contacted.