FAO (FOOD AND ORGANISATION ORGANIZATION)

Our Ref: FAOCM/Adm/EEG/001/22/04/2018

VACANCY ANOUNCEMENT

GENERAL INFORMATION OF THE POSITION

Title: Procurement and Logistic Assistant

Grade level: Personal Service Agreement (PSA)

Contract: Consultant

Supervisor: Head of Finance and Administration Unit

Duration: 03 month renewable

MAIN PURPOSE

The Procurement and Logistic Assistant Works under the overall supervision of the Head of Finance and Administration Unit of FAO Cameroon, in close collaboration with the staff of the Representation as well as in liaison with the Procurement service (CSAP) in FAO headquarters to exchange information and ensure consistent service delivery.

Technical Focus

The Procurement and Logistic Assistant Provides procurement and logistic related services at FAO Country Office in Cameroon and Projects. He/She promotes a client-oriented and consistent with rules and regulations approach in the FAO Cameroon Country Office.

Tasks and responsibilities

General:

• Support the general administrative work of the Representation including general office management and procurement
• Ensure full compliance with FAO rules, regulations, and policies of financial and administrative activities, financial recording/reporting system, implementation of effective internal controls, proper functioning of a client-oriented financial resources management systems and follow-up on audit recommendations;
• Ensure compliance with administrative rules, regulations and procedures of the organization;
• Liaise with the Share Services Centre (SSC) and the Regional Office for Africa (RAF) on all matters related to applying best practices and relevant administrative FAO mechanisms.

Specific :

• Review procurement request recommend the most appropriate procurement approach
• Initiative and follow-up procurement actions up to their completion (falling under the delegation of the FAO Representative, as a Buyer for goods, works and services), in liaison with all stakeholders and in line with FAO rules and procedures
• Follow-up with the requiresting unit on necessary supporting documentation and clearances as required
• Facilitate timely provision of goods and services by reviewing and managing the procurement process, recommending best approach and contracting modalities adhering to the principal objectives of Best Value for Money, fairness, transparency; Advise when adjustments to procedures may be required and propose alternative solutions to meet office and programme objectives in the respect of FAO procurement principals;
• Facilitate solicitation of quotations for provision of goods, works and services for programme and projects;
• Maintain updated list of local suppliers;
• Prepare tender documents, Invitation for Bid (ITB), Request for Quotation (RFQ) and Request for Proposal (RFP)
• Facilitate the evaluation process, in liaison with the relevant divisions, by preparing commercial evaluation and relevant notes/reports, organizing Local Procurement Committee (LPC) meetings and ensuring budget holders’ clearance before issuance of a Purchase Order (PO)
• Monitor suppliers’ performance with respect to the quality and timely delivery of goods and services;
• Collaborate with inspection companies on verification of delivered/arrived goods;Arrangement of custom clearance procedures on arrived goods on FA’s name as well as arrangement of inspections upon inquiries;
• Maintain local inventory records with responsibility for proper recoding of assets, their maintenance, custody and safeguard;
• Ensure that all necessary procurement related data Is recorded in corresponding software;
• Assure proper filing of all procurement related documentation;
• Assist in other administrative related issues as per requirement.

MINIMUM REQUIREMENTS – Candidates will be assessed against the following

Minimum Requirements

• Bachelor’s degree in Business Administration, Accounting Management, Logistic and Transport Management or other related field
• Proficiency in French and/or in English would be an asset;
• At least 3 years of relevant work experience work experience preferably in international organizations

Technical/Functional Skills

• Experience in the use of computers and office software packages (MS Word, Excel, etc.);
• High sense of responsibility, resourcefulness, willingness to take initiative, excellent communication skills and team spirit are important assets.

HOW TO APPLY

Interested and qualified candidates are requested to submit an application letter, a CV, a completed PHF form, school and professional certificates to the Reception FAO’s desk with in the subject line "Procurement and Logistic Assistant" by 2nd May 2018 17:30 GMT

FAO Representation Office’s address is the following

PO BOX 281 Yaoundé, Cameroun

335 Rue 1810 Bastos, BP 281 Yaoundé, Cameroun

Telephone: (237) 677 48 60 09

E-mail: FAO-CM@fao.org