Vacancy N° FPA/CMR/2014-02

Administrative Associate (ICS7/G7)

UNFPA, the United Nations Population Fund, is an International Development agency that promotes the right of every woman, man and child, to enjoy a life of health an egal opportunity. UNFPA supports countries in using population data for policies and programmes to reduce poverty and to ensure that every pregnancy is wanted, every birth is safe, every young person is free of HIV/AIDS, and every girl and woman is treated with dignity and repect.

Job description:

Under the Guidance of the UNFPA Representative, and direct supervision of the Operations Manager, as a member of the Country Office Management services team, the Administrative Associate delivers quality services in Human Ressources, administration and finance to internal and external clients mastering all relevant rules, guidelines, processes and procedures. He/she takes a client oriented, Results-focused approach to interpreting the rules, procedures and guidelines in service of the country programme, providing support and guidance to the country office and UNFPA supported projects.

The Administrative Associate :

• Adapts processes and procedures, anticipates and manages operational requirements of programme/projet inputs under national execution in terms of personnel, sub-contracts, equipments, fellowships , study tours and other programme and projet related events to facilitate programme/project delivery.
• Prepares and monitors the administrative budget and ensures financial transactions are in accordance with UNFPA financial rules and procedures.
• Proproses procedures to improve internal controls and efficiency and responds to audit issues.
• Manages the recruitment and selection process applying best practice HR tools and mechanisms.
• Advises and briefs managers and project personnel on different types of contracting modalities, HR policies and benefits.
• Coordinates the Performance Appraisal and Development (PAD) process and advises on perofrmance issues.
• Implements corporate systems and applications in support of finance and human ressource management and country office operations.
• Creates systems and mechanisms for effective management of UNFPA resources required for Nationally Executed Programme, and advises and trains project staff in National Execution procedure.
• Maintains continuous and accurate up-date flow of information between country office and Head Quarter.
• Reviews procurement requests and initiates procurement procedures for office and project equipments, supplies and services in a transparent and cost-effective manner; recommends procurement décision.
• Contributes to the smooth running of the office by ensuring the provision and maintenace of services and supplies following-up processes and maintening up-to-date inventory and records.
• Reviews and prepares materials for common system activities relating to common service and premises cost recovery, privileges and immunities, entitlement and salary surveys, security etc and represents UNFPA in related inter-agency meetings and working groups in the absence of superivsor.

We are looking for candidates who have:

• The necessary business acumen for the position
• A client oriented approach to their work a capacity for implementing modern management systems
• Integrity, commitment and respect for diversity
• Skill to manage relationships, communicate and develop people
• An ability for analytical and strategic thinking and results bases management
• Proficient in current office software applications.

Other requirements :

• Successful candidates should have a bachelor’s degree in Human ressources, Public Administration, finance, information technology, economics or related field and 10 years of relevant experience in the public or private sector.

Language requirements

• Speaks fluently, writes and communicates in both English and French.

The deadline for the admissibility of applications is two weeks from the date of publication.

Complete applications (cover letter, curriculum vitae, P11, copies of diploma and reference) stating position title will be sent to:

The Representative of UNFPA-Cameroon

PO BOX 836,

Rond Point Bastos - Yaounde Cameroon

The P11 and other information about the vacancy can be viewed at the following sites: http://countryoffice.unfpa.org/cameroun/2010/08/19/2604/vacancies/

NB:

UNFPA is an organization that actively promotes equal opportunities for men and women and gender equality

Only shortlisted candidates will be contacted.

There is no fee payable, whether at the time of filing nomination papers or after.

In terms of recruitment, UNFPA does not discriminate against the HIV status of candidates.