VACANCY ANNOUNCEMENT

Plan international Inc., acting through its branch office in Cameroon is an international child centered community development organization with no religious, political or governmental affiliation working in Cameroon since 1996. We promote equal opportunity employment and pay special consideration to female candidates.

Plan is a children’s organization with primary concerns on children right, safety and well-being and has in its interest to create safe environments for children with more attention paid to child protection. All employees are therefore expected to comply with our child protection policy.

Plan Cameroon is looking for a suitable candidate for the position of Executive Assistant. The contact is for one year renewable.

The Duty Station is Plan Cameroon Country Office(Yaoundé)

Purpose of the role: 

The Executive Assistant(EA) coordinates communication flow to and from the Country Management Team(CMT) and provides a wide range of administrative and executive support to the management team. The EA coordinates the management meetings and other events as well as facilitate the work of the Executive Team that comprised of the Country Director(CD) and CMT members. The EA will ensure the smooth running of the CMT's work and stands as administrative interface between the Country Director and the other departments and shall ensure smooth communication between Country Office and Internal/External customers. The EA shall provide adequate administrative support to the Administrative Manager.

MAIN RESPONSIBILITIES

Under the authority of the Country Director, the Executive Assistant will among other tasks perform the following:

• Facilitates efficient flow of communication: screens and properly diverts calls to concerned party;
• Responsible for reception and orientation of the Country Directors' visitors;
• Responsible for the distribution of incoming and outgoing mails and bills;
• Prepare and monitor budgets for CD's running costs in the office & House
• Ensure that services requested in the CD's office/house are provided;
• Follow-up on deliverable from CMT members or other colleagues as may be request by the Country Director;
• Plan and update annual schedule for CMT meetings;
• Coordinate and attend management team meetings and events, namely CMT and E-CMT meetings;
• Take notes, prepare minutes and update decision follow-up table, ensuring that relevant team members produce regular updates;
• Plan and coordinate all in-country visits of guests, ensuring appropriate logistic and notification to officials/administrative for appointments as convenient;
• Manage and coordinate regional or international meetings/events to be held in Cameroon, in collaboration with the CO administration and the meeting or event's focal point.

Qualification and experience

• Bachelor Degree in Secretariat duties, Office Administration or related fields.
• Minimum of five years experience in a similar position preferably in an international NGO.
• Excellent written and communication skills in English and French;
• High degree of organization and excellent problem solving skills;
• High level of confidentiality and excellent customer relation;
• Ability to multi-task, to prioritise and to deliver within tight deadlines;
• Ability to take and transcribe minutes/memos with speed and accuracy;
• Ability to work independently with minimum instructions and supervision;
• Commitment to continuous learning and improvement;
• Ability to easily adapt and cope with a multicultural environment;
• Ability to monitor delivery from core manager and drow attention on variances.

Knowledge & Skills

• Good report writing skills and fully computer literate(Excel, Word, etc.)
• Planing and organizational skills
• Time management skills
• Timely submission of deliverables
• Communicate clearly both orally and written

Behaviours

• Establish and maintain effective and positive relationships with those contacted in the course of work
• Be proactive
• Ensure confidentiality in all communication.

Physical Environment and Demands

• Typical office environment

Applications procedure:

All applications should include:

1. Cover letter 
2. comprehensive CV

Interested applicants should submit their applications no later than June 7th, 2015 at 17 o'clock preferably in soft copies and by e-mail to the address: Plan-Cameroon.jobvacancies@plan-international.org with a subject title: Application for Executive Assistant.

Female candiates are particularly encouraged to apply.

Only shortlisted candidates shall be contacted. The candidate who is finally selected shall have to comply with the Child Protection Policy applied in the Organization.

NB: No application shall be admitted after the closing hour mentionned above.