Helen Keller International

Job announcement Procurement Officer

(Yaoundé-Cameroun)

Helen Keller International is an international non-profit organization whose mission is to save the sight and lives of the most vulnerable and disadvantaged people. Helen Keller Intl fights against the causes and consequences of blindness and malnutrition by establishing programs based on data and research conducted around eyecare, health and nutrition. In Cameroon since 1992, we are mainly involved in the fight against Neglected Tropical Diseases and malnutrition.

Helen Keller International Cameroon is seeking a suitable candidate for the position of Procurement Officer, based in Yaoundé, who will perform the following tasks:

Title of the position: Procurement Assistant

Duty station: Yaoundé, Cameroon

Reports to: Deputy Country Director

Type of contract: Fixed-term contract Duration: one-year renewable

Scope of the position

Under the supervision of the Deputy Country Director, the Procurement Officer is responsible for the implementation of procurement and supply chain related tasks. S/he ensures that purchases are made and procured on time according to the procurement rules and procedures of Helen Keller Intl.

Description of specific tasks:

• Drafting and monitoring the execution of service contracts.
• Organize and participate in tender reviews for the procurement of goods and services, draft the bid minutes and ensure that all suppliers who participated in the tender processes receive responses after the review of the quotations.
• Ensure that the Helen Keller's procurement process competition, transparency, fairness, efficiency and compliance with procedures,
• Prepare payment requests for completed orders and submit them to line management for signature.
• Follow up the ordering process of goods and services until their final execution.
• Organize and participate in the annual inventory processes (including labelling of equipment) and finalize the required inventory sheets and files.
• Managing the filing and archiving of administrative records, purchases and contracts.
• Collaborate with Administration and Logistics for the maintenance of the Helen Keller buildings.
• Ensure the strictly follow up on consultancy contracts and archiving of consultancy reports.
• Collaborate with Administration and Logistics in the management of rolling stock.
• Collaborate with the Deputy Country Director in the preparation and organization of meetings and travel.
• Tender and update the list of contractors and suppliers as necessary.
• Prepare tender documents for goods and services and ensure that these documents receive the necessary approvals, according to Helen Keller and/or donor procedures.
• Update the monthly directory of qualified suppliers, contractors and consultants for Helen Keller Intl.
• Maintain the status of the minutes of restricted consultations.
• Prepare quarterly and annual reports on the status of procurement and contracts.
• Maintain and update the Procurement plan for the country office.
• Ensure that deadlines are met in the entire procurement process.
• Carry out any other tasks that may be requested in relation to his/her skills and abilities.

Other tasks

• Assist in the preparation of the office's audit missions.
• Assist in the follow-up of internal or external audit activities.
• Assist in responding to internal audit requests.
• Perform any other tasks assigned by the hierarchy.
• Support the orientation of newly recruited staff to the procurement procedures of Helen Keller Intl.

Minimum requirements

• Have a master’s degree in supply management, or an equivalent university degree in a relevant field
• At least five (5) years of professional experience, including at least three (3) years in a similar position, preferably in an international NGO, or equivalent combination of education and experience.
• Knowledge of donor regulations, including USAID, GIZ and/or other foreign government development agencies, and other multilateral development agencies in procurement matters is an asset.
• An interest in international development and public health programs and an understanding of the synergy between the programmatic, operational and financial components of project design and implementation are highly desirable.
• Excellent communication skills, both written and oral in French.
• Good level of English (spoken and written).
• Very good computer skills, especially in Microsoft Office Package (Word; PowerPoint; Outlook), and strong Excel skills, including pivot tables.
• Ability to :
  • Perform duties that require close attention to detail.
  • Prioritize workload, take responsibility for work and follow through to completion.
  • Maintain balance under stress.
  • Work in a decentralized organizational structure with a highly collaborative approach.

Application file:

• A cover letter addressed to the Country Director;
• A curriculum vitae;
• Reference persons or structures to contact.

How to apply

Qualified applicants should send the complete application file to cm.recrutement@hki.org iwth the job title in the subject line.

Deadline for applications submission: June 30, 2024, at midnight.

Helen Keller is dedicated to building an inclusive workforce where diversity of all kinds is fully valued.

All qualified applicants will be considered for employment regardless of ethnicity, race, caste, color, religion, gender, national origin, age, disability or any other characteristic that does not affect the ability to perform the required duties.

We are committed to providing reasonable accommodations to individuals with disabilities.

If you are a qualified individual with a disability and need to request an accommodation during the application or interview process, please contact us at the email address above.

NB: HELEN KELLER INTL

• DOES NOT CHARGE ANY FEES OF ANY KIND TO THE CANDIDATE DURING THE ENTIRE RECRUITMENT PROCESS (APPLICATION, EXAMINATION, INTERVIEWS, PROCESSING OR TRAINING)
• DOES NOT REQUEST BANK ACCOUNT INFORMATION FROM CANDIDATES
• DOES NOT RECRUIT THROUGH A RECRUITMENT AGENCY