JOB ADVERT

Number of positions: 01

Employer:  National Episcopal Conference of Cameroon (KIDSS Project)

Supervisor:  Head of Administration and Finance

City/Country: Yaoundé, Cameroon

Expected start date: 15/10/2020

PROJECT SUMMARY

Funded by the Presidential Emergency Plan for Fighting AIDS (PEPFAR) through the United States Agency for International Development (USAID), Catholic Relief Services (CRS) has been the prime implementing partner for the Key Interventions to Develop Systems and Services for Orphans and Vulnerable Children (KIDSS) Project in Cameroon since 2014.

Following the 3 – year transition funding just received by CRS (until March 2023), the National Episcopal Conference of Cameroon (NECC) has been chosen as a potential localization prime partner for the implementation of the USAID / PEPFAR OVC program in Cameroon beyond March 2023. Under the shadows of CRS, NECC will progressively take control of the KIDSS project.

The KIDSS project aims to provide holistic and sustainable care for orphans and other vulnerable children (OVC) by strengthening the capacities of the Government of the Republic of Cameroon (GRC), civil society organizations, communities and households to provide quality care and support to children and their families infected and affected by HIV.

KIDSS currently partners /collaborates with 24 local implementing partners, the Government of Cameroon and other stakeholders to reach OVC and their families in 32 health districts across nine regions of Cameroon. The program includes prevention and case finding activities for OVC, community support to enable linkage to care of infected children and adolescents, as well as to improve retention of children and adolescents living with HIV who have been enrolled into care and treatment.

NECC therefore seeks to recruit a Human Resource & Administrative Officer whose job description is as seen below.

TERMS OF REFERENCE

Job Summary

The Human Resource & Administrative Officer provides support to the Head of Finance and Administration in all areas relating to human resources and administrative affairs,

Job Responsibilities

Human Resources duties (50%)

• Participates in the definition of Human Resources policies and procedures.
• Prepares all documentation relating to recruitment, training, processing of requests, performance evaluation and staff departure.
• Calculates and prepares the Payroll elements (Monthly Payroll Statements, payslips, DIPE, declarations… ..)
• Classifies personnel files.
• Participates in the setting up of calls for tenders for insurance related to personnel.
• Monitoring of insurance files related to personnel.
• Participates in the evaluation of insurance benefits.
• Supports partners on HRM issues.

Administrative duties (50%)

• Supervises the work of support staff (Drivers, receptionist, maintenance staff).
• Monitors the management and operation of the offices (contracts: lease, security, insurance, maintenance of the computer and office equipment, refrigeration equipment, maintenance and consumption of the generator set, water and electricity, telephone, internet).
• Monitors fleet management (fuel, maintenance, insurance, administrative file, travel).
• Monitors the management of office supplies and computer consumables.
• Assists in the organization of missions and workshops (mission orders, attendance sheets, etc.).

MINIMUM QUALIFICATIONS

Education and Experience

• Masters in Human Resources Management.       
• Minimum of 03 years of experience in Human Resources Management preferably with an NGO.
• Minimum 01 year of experience in administrative management.
• At least 01 experience in supervising employees.

Skills / Competences

• Good knowledge of the Cameroon legal system in terms of work
• Good proficiency in the Microsoft suite (Word, Excel, etc.).
• Good ability to work independently with minimal supervision.
• Good ability to write activity reports.

Personal qualities

• Proactive, results-oriented and service-oriented.
• Good communication and interpersonal skills.
• Good planning and organizational skills.
• Good ability to transmit knowledge.

Required / Desired Language: Must be bilingual with a working knowledge of English and French.

Travel required: 20% of trips within Cameroon.

KEY WORKING RELATIONSHIPS

Supervisor: The Head of Finance and Administration.

Internal: The National Project Coordinator, the Bursar, the Internal Controller, the Secretary General of the CENC and his deputy, the KIDSS / NECC Project staff.

External: CRS HR and administrative staff, local implementation partners.

NECC-wide skills (for all NECC staff):

These are rooted in NECC's mission, values ​​and guiding principles and are used by each staff member to fulfill their responsibilities and achieve the desired results. These are:

• Trust in all relationships
• Professional growth
• Partnership
• Responsibility
• Integrity
• Accountability and stewardship
• Strategic mindset

Disclaimer: This job description does not constitute an exhaustive list of the skills, efforts, tasks and responsibilities associated with the position.

NECC's talent acquisition procedures reflect our commitment to protect children and vulnerable adults from abuse and exploitation.           

NECC is an equal opportunity employer.

APPLICATION PROCESS

Application files will include: Cover letter, CV indicating among other things at least 03 references one of which should be a leader of a religious / faith based community and proof of relevant diplomas and experiences.

Apply exclusively online by sending an email to kidss@necc-cenc.org specifying HR & Admin Officer, KIDSS project in the email subject line.

Deadline: September 27^th, 2020 at 5 pm Cameroon time.

Incomplete applications or applications received after the deadline will not be considered.

NB: By applying for this job, the candidate should understand that NECC protects human life at all cost and will require the candidate to do the same if recruited. NECC also requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation and human trafficking.

Successful candidates at this stage will be subjected to a practical test and an oral interview. A comprehensive background check will be done to the retained candidate