JOB ADVERT: Logistic and Procurement Officer P4G

ROLE PURPOSE: Financial measures or statistics relevant to post such as budget; list of direct and indirect reports

DIMENSIONS OF THE ROLE

• Process the purchase and supply of goods and materials for the PU as per the Operation Manual (OM),  local procedures and policies to ensure value for money is obtained at all times,
• Process with the preparation and processing of  bidding documents for public tender offers to ensure  a fair and transparent process for securing the services of consultants and contractors,
• Process with the preparation, update and maintenance of contracts to keep and track all contracts without any reports on program disruptions due to maladministration of contracts,
• Produce and maintain an up-to date supplier database and price list for easy access to the  required information that would ensure prompt procurement goods and materials for program activities,
• Ensure that all the procurement activities are capture in SAP,
• Monitor and follow-up the hotel and conference room booking,
• Monitor and follow-up all vehicle fleet movement,
• Monitor and manage the team of Front Desk Assistant, Receptionist and Janitors to ensure they perform effectively and provide the required support services,
• Prepare and follow-up the administrative department cash forecast,
• Responsible for the rapid identification and setting up of office and staff accommodation, and other premises in fast changing and volatile environments. This includes fitting of equipment required to run the office and ensuring the staff movements.
• Coordinate asset management for all projects under the area of responsibility including; disposal plans asset verification, compliant purchasing. Process with the registration, update and status of the fixed asset acquisition /movement, to keep and track all assets with no reports of loss of assets,
• Ensure suitable accommodation, communication means and transport is in place for staff, visiting Plan staff, and consultants
• Ensure the office &  its environment are well kept and maintained to facilitate the smooth flow of office work without any adverse disruptions,
• Drafting of Letters and contracts
• Share cost recovery vehicle usage charging invoices with finances department; updated data for vehicle cost recovery annually
• Supervision of admin staff; review and fixing objectives, Midterm Appraisal and final evaluation;
• Preparation, update and follow-up of the procurement Plan (monthly/quarterly);
• Keep the P4G Operations Manager informed of any initiative or difficulties related to the office for attention/redress for the provision of the required support services for program implementation, and submit all document to his approval,
• Perform any other duties that may be assigned from time to time to support the attainment of organizational goals.

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Essential

• University Degree or Two years University Certificate in Logistic / management/ law
• Minimum two years’ experience of purchasing, maintaining inventories and materials
• Computer skills
• Ability to use general office equipment such photocopiers, printers etc…
• Experience working with an international NGO would be an advantage
• Good communication and ICT skills
• Good inter-personal skills
• Good client/customer relations
• Good writing and reporting skills
• Good negotiation skills
• Strong team player
• High level of discretion
• Planning & organizing

Desirable

• Planning and organizing abilities
• Timeliness and proactive in the discharge of duties
• Ability to inter-face with staff visitors and partners at all levels
• Communicates in a manner that inspires confidence and professionalism
• High sense of judgment and responsibility
• High safety awareness level of area of operation
• Good team player

Submission of applications

To apply for this offer, please click on "Apply". 

Location: Garoua

Closing Date: 19/04/2020