JOB ADVERT: Finance Grants Coordinator Lake Chad Programme
Location: Maroua, EN, CM
Company: Plan International
Plan International is an independent non-profit development and humanitarian organization that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.
Plan International Cameroon is currently advertising for the position of 01 Finance Grants Coordinator Lake Chad Programme based in Maroua.
Please note that this is a local position.
Dimensions of Role
Communicates within Plan International Cameroon, Nigeria & Niger. The position holder will contribute towards grant and financial management at three Plan International offices in respect of the GFFO programme, interfacing with both operational and programme team members.
Budgets – Monitor budgets of the GFFO programme.
Reporting – Support financial reporting on the GFFO programme.
Coordination of consolidated grants and financial management reports of this programme related to all three countries.
Area of Responsibility – GFFO Programme in Cameroon, Nigeria and Niger.
Key End Results and Typical Responsibilities
Programme Development & Quality Management
- Contribute to the achievement of Lake Chad Crisis Strategy and support the effective grants and financial management of the GFFO programme in the three Countries.
- Recognize opportunities for innovative action and create an environment of empowerment.
- Set direction by prioritizing and organizing actions and resources to achieve financial programme objectives
- Support the full cycle of grants management activities beginning at grants set-up, to monitoring/compliance visits and ending with proper close-out procedures.
- Support the Finance Manager/Project Finance Officers and Project Managers to prepare financial reports, monitor expenditures and ensure adequate documentation in line with GFFO requirements for the GFFO programme.
- Provide quality assurance on information reported in SAP by all three countries
Capacity Building and Support
- Provide technical assistance in terms of accounting (use of SAP), financial management, financial policy formulation, and systems of internal control to all GFFO 3 programme staff and partners to ensure compliance with donor rules and regulations.
- Review all project budgets and provide assistance and guidance where necessary including the monitoring and interpretation of project budgets versus actual expenditures.
- Support and train staff and partners on donor policies, rules and regulations.
- Assist Finance Managers and Officers as well as Project Managers with information, tools and resources to improve performance & reach objectives.
- Promote accountability, communicate expectations and provide constructive feedback related to the financial monitoring of the GFFO programme.
- Create and sustain a work environment of mutual respect
Business planning process
- Participates in the expenditures forecast process for all three country budgets.
- Prepare GFFO budget modifications when necessary as per donor regulations.
- Monitor and track financial performance measurement indicators related to GFFO Programme and liaise with Finance Managers/ Project Finance Officers to implement strategies to improve performance.
- Monitor the partner expenditures and offer timely advice to the partner and programme team for prompt action and decision-making.
- Explain donor requirements and organizational financial policy & procedures to staff and ensure compliance.
- Prepare a monthly consolidated expenditure tracker for GFFO.
- Support the preparation of the GFFO programme financial reports by liaising with the three countries.
- Support the three COs at recharging costs between each other as per intercompany recharges procedures.
- Support the cost allocation to the grants as per cost recovery procedures and ensure that costs are recovered monthly as per approved donor budgets.
- Be able to navigate in SAP and assess spending progress for all three countries. Engage with three COs proactively when financial reports are due or when expenditures are delayed
- Perform any other project related duties as specified by Supervisors (Programme Manager and Plan Germany).
Human Resource Development
- Supports and builds capacity of GFFO programme staff to ensure a high level of quality of budget management.
- Supports the orientation, on-going development/training and builds capacity of partner staff when required in line with Organizational requirements.
- Learning and knowledge management
- Shares relevant grant and financial information within the Programme teams supporting the proper documentation of financial aspects of the GFFO programme.
- Support in the request of funds from the donor to ensure liquidity in all three countries.
Dealing with Problems
- Ability to manage competing priorities and expectations from internal and external stakeholders and remain calm and resilient in the face of pressure.
- Manage multiple task and work with distant colleagues to form a virtual efficient team.
- Use Plan procedures to settle conflicts among colleagues;
- Refer, whenever necessary, any case to your Supervisor(s).
Communications and Working Relationships:
- Prepare, consolidate and submit relevant financial reports for donor to Plan Germany.
- Provide timely responses concerning queries linked with GFFO Programme.
- Work with other members of the Finance and Humanitarian units to ensure effective and efficient delivery of GFFO Programme.
- Work closely with the GFFO Programme Coordinator to ensure effective grants and financial management.
- Liaise with Emergency Response Managers to ensure spending progress is on target in all three countries.
Qualifications, Skills & Knowledge and Behaviours Required to Achieve Role’s Objectives
Qualifications and Experience
- Degree in Accounting or equivalent.
- Minimum of 3 years’ experience in donor funds grants administration.
- Fluency in English and French required
Skills & Knowledge
- Excellent and demonstrable experience in grant and financial management.
- Knowledge and understanding of Plan’s policy environment
- Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching.
- Capacity to build and maintain relationships and to work effectively in a multi-cultural and multi-ethnic environment respecting diversity.
- Experience with Microsoft Excel, Word, Power Point and Outlook.
- Creates strong sense of purpose and commitment within own part of operations and with stakeholders.
- Holds self and others to account to deliver on agreed goals and standards of behaviour
- Demonstrates a high degree of professionalism/integrity.
- Provides good and adequate support to enable programmes to meet its agreed financial outcomes.
- Actively seeks for support in addressing difficulties in execution of duties.
- Strategic thinking and effective contribution to own work and Organizational development.
- Sound judgments and decision-making in complex situations.
- Strong emotional intelligence including self-awareness.
- Leads by example to motivate high performance of others.
- Very strong commitment to continuous learning.
- Excellent communication and people management skills.
- Fulfill Plan’s Child Protection Policy at all times.
Physical Environment and Demands
- Travel to country and field offices to support grants and finance functions where necessary.
To apply for this job, kindly click on “Apply “. Your application should include:
- A Covering letter
- A Comprehensive CV including details of three referees, one of whom should be your current or most recent supervisor
Closing date: 28/11/2018
Plan International Cameroon operates in an equal opportunity environment and actively encourages diversity. Only applications received in French or English will be treated and only shortlisted candidates will be contacted.
Plan international has a child protection and gender equality policies that are integral part of the recruitment process.