JOB ADVERT: Voucher Examiner

POSITION: Voucher Examiner

CLOSING DATE: February 22, 2016 at 16:00

WORK HOURS: Full time, 40 hours/week

SALARY: Ordinarily Resident (OR): FSN-06/Not-Ordinarily Resident (NOR): FP-08

The U.S. Mission in Yaounde, Cameroon is seeking eligible and qualified applicants for the position of Voucher Examiner. This position is located in Yaounde, Cameroon.

BASIC FUNCTION OF THE POSITION

Under the supervision of the Financial Management Specialist, incumbent ensures that vouchers are legal, correct, and proper for payment. Duties include: determining whether an expense has been authorized, goods and services have been delivered, and are in the quality and quantity specified in the Purchase Order (PO) or Contract; ensuring that proper POs are established and sufficient funds have been obligated, that all necessary signatures and documentation are attached to the voucher, and that there are no duplicate payments; conducting arithmetic check on vouchers to ensure that amounts approved for payment are correct; preparing transmittals for checks and EFT payments for all agencies and other entities as needed; examining Representational and Official Residence Expense vouchers and maintaining a record of each for the all Embassy sections and the Embassy Branch Office Douala; preparing and maintains periodic reports on VAT claims; assisting the Budget Analyst in preparing end-of-year reports; serving as the Alternate Class B Cashier and as back-up to the other Voucher Examiners when any of them is on leave.

Detailed Duties and Responsibilities for Voucher Examiner.

45% of Time

Processes all forms of bills for the embassy, ensuring that the invoices are properly approved and that the amounts claimed are accurate and correct. Maintains and updates spreadsheets of utilities and telephone bills for ICASS, PROGRAM, MSG, DS, OBO, PD, DAO, FAO and other agencies under Chief of Mission Authority. Processes payment vouchers using Direct Connect while ensuring that the corresponding PO’s are valid, that the invoices are properly approved for payment, and funds are sufficiently obligated. The incumbent also ensures that Prompt Payment requirements are met.   

15% of Time

Monitors COAST to ensure that the obligations are properly established and sufficient funds have been obligated before sending the payments for processing to CFSC, to avoid payment rejections. Request the Budget Analyst to increase obligations where funds are not sufficient to process a payment.  Maintains a log of checks and electronic payments that have successfully paid.

20%  of Time

In absence of the Principal Cashier serves as Principal Cashier for the Embassy and FAO and assumes full accountability of the Class B Cashier’s operating cash advance that amounts to US$100,000.  When acting as the Class B Cashier, he/she assumes all the duties and responsibilities of the Class B Cashier.

15% of Time

Serves as an Accounts Receivable clerk managing and reconciling all accounts receivable including telephone bills, vehicle usage bills, and postage charges for all agencies present at post except Peace Corp. Incumbent is responsible for issuing memos and preparing reports regarding outstanding past due bills. He/she is also responsible for building a receivables history for all employees at post and to track all unpaid outstanding bills especially for those departing post. The incumbent updates the status of all receivable matters in the Accounts Receivables Program on a daily basis; he/she also maintains accurate records of all unpaid and paid receivable matters to avoid duplicate billing.

QUALIFICATIONS REQUIRED

Applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.

EDUCATION: A technical high school diploma plus a two-year university or advanced school diploma in Accounting, Finance or Economics is required.

EXPERIENCE: At least two years of experience in bookkeeping, accounting or finance in an international organization or a large local institution is required.

LANGUAGE: Level III (Good Working Knowledge) Reading/Writing/Speaking English and French are required. (This will be tested.)

SKILLS AND ABILITIES: The incumbent must be a computer literate - good working knowledge of MS Word, MS Excel, Outlook, Windows, Internet and other computer tools is required. The incumbent must be well-organized and able to work well with others; must have excellent mathematical skills, good customer service skills and the ability to work in a multiple staff environment; must have the ability to communicate both orally and in writing with employees and vendors; must be able to read and interpret fairly complex regulations. (This will be tested.)

JOB KNOWLEDGE: Knowledge of the Cameroonian banking regulations and environment, tax regulations, and the procedures of furnishing VAT re-imbursement claim to the Department of Taxation is essential. Some banking knowledge regarding SWIFT Codes to facilitate direct deposit of vendors’ payments locally and in other countries is required.

TO APPLY:

Interested candidates for this position must submit the following document to the Human Resource Office, P.O. Box 817, Yaoundé or via email at: ydeapplicants@state.gov (please, indicate the title of the position on the “ SUBJECT”: line). Electronic are strongly encouraged.

1. Universal application for employment (DS-174) available online at http://yaounde.usembassy.gov; or
2. A current resume or curriculum vitae that provides the same information found on the DS-174