VACANCY NOTICE

DUTY STATION: UNICEF Yaounde

Type of contract : FT Appointment

Title: Supply Officer

Level: NOB

Duration : One year renewable

As per UNICEF rules and regulations

PURPOSE OF POST:

Under the direct supervision of Supply/Logistics Specialist, the incumbent administers the supply operations of a relatively simple nature and limited impact, requiring basic professional technical expertise in support of operations and programme objectives. Responsible for effective planning, contracting, procurement, distribution, and inventory management of UNICEF's supplies, in support of the Country Programmes and operations.

Contribute to the collaboration with all other UN agencies to accelerate implementation of the Harmonized Business practices for supply and logistic initiatives in line within Reform/coherence.

REPORTS TO: Supply/Logistics Specialist

KEY ACCOUNTABILITIES and DUTIES & TASKS

1. Provide rapid and relevant assistance and support to evolving supply needs and situations facing children and families, including emergency situations, with a priority on achieving value for money.

• Support logistics/supply planning through coordination with Operations/Programme Sections. Provides technical support in preparation of appropriate documents, and input on specifications and supply and logistics arrangements, facilitating costeffective efficient procurement, clearance, storage and distribution of supplies and equipment to project sites, in support of the country programme implementation.
• Assist in the Country Programme strategy planning review to recommend on supply requirements and to provide support in the preparation of Plan of Operations and Plans of Action.. Assist in the implementation of supply/logistics component of the Country Programme, including systems for storage and distribution of supplies to all project sites 

2. Implement sound, accurate supply/logistics management systems, procedures and documentation as well as regular, accurate reporting to maintain the highest level of integrity, standards and accountability.

• Maintain effective working relations and contact with the Supply Division, Copenhagen, to confer on supply procurement and shipping policies and procedures. Advise the country office on policies and procedures impacting on offshore and local procurement and delivery. Maintain link with Copenhagen on transnational shipments, deliveries, claims and appropriateness of supplies.
• Act on request as secretary and adviser to the CRC. Establish and maintain a system of contact with customs and port/airport authorities at national ports of entry on the clearance of UNICEF supplies, in keeping with established protocol. Contribute to the negotiation of standby agreements with relevant private business companies for country offices effective local procurement of supplies as well as for fielding of supply assistance to projects sites/End users.
• Supervise the GS staff in preparation of appropriate documentation: cash and supply requisitions, purchase orders, CRC submissions etc.
• Participate in the preparation/compilation of the supply status reports required for donor reports, budget reviews, programme analysis, annual reports, appeals, etc.
• Regularly develop and communicate accurate inventory tracking, inventory aging and incoming supplies information

3. Support UNICEF as well as Government capacity-building in order to enhance efficient, effective and timely supply delivery,

• Plan, design and conduct training for UNICEF's staff/consultants and counterparts in supply management, customs clearance, distribution and inventory of supplies and equipment in order to improve supply delivery.
• Assists in the identification of training needs and plan training activities in supply administration for UNICEF’s staff/consultants and counterparts, to improve supply delivery.

• Undertake field visits to project sites and monitor inventory and supply inputs. Proposes corrective actions to improve logistical procedures.
• Conduct local procurement through issuance of tenders, bid adjudication and contract management Identify and recommend potential local suppliers. Maintain data on and evaluate local supply sources overall performance, (competitive pricing, product quality and timely delivery). Assess supply operations and control mechanisms and propose appropriate actions.
• Monitor progress of offshore and/or regional procurement through regular contacts with the Action Office(s).
• Communicate and report quality issues with respect to supplies and/or service agreements.

5. Collaboration and Partnership

• Coordinate with the Programme Section on supply planning, providing technical support on procurement specifications and supply administration as well as providing advice on supply requirements in the development of the supply component of the Country Programme.
• Provide advice to the Country Office, Government and implementing partners on offshore and/or local procurement policies and procedures, delivery and utilization of UNICEF supplies and equipment; coordinate with the Supply Division, Copenhagen, on supply policy and/or activities.
• Team with the Programme Section and other members of the Operations Section to facilitate procurement as well as efficient customs clearance, storage and distribution of supplies and equipment.
• Maintain partnership and collaborative relations with UNICEF, Government, UN, and bilateral counterparts in supply and logistics activities, including distribution, and monitoring supply inputs and inventory.

QUALIFICATIONS AND COMPETENCIES:

Education:

• University degree in Business Administration, Management, International Economics, Engineering, International Development, Contract/commercial Law or in directly related areas of specialization, including credited courses in supply, logistics, purchasing or contracting. Or, a recognized qualification in procurement and contracting.
• Educational qualification in relevant areas (transport or logistics operations/management, supply change management, etc.)

Work Experience:

• Two years of relevant professional work experience.
• Both national and international work experience in supply, logistics, purchasing, contracting and administration and/or other related fields.
• Work experience in emergency duty station 

Languages:

• Fluency in French and English.

Competencies:

i) Core Values (Required)

• Commitment
• Diversity and Inclusion
• Integrity

ii) Core Competencies (Required)

• Communication
• Working with People
• Drive for Results

iv) Functional Competencies (Required)

• Applying Technical Expertise
• Following Instructions and Procedures
• Planning and Organizing

Deadline for receiving applications at UNICEF Yaounde, Maroua, Bertoua and Douala desk front is 08th February 2016. Applications could also be sent through mail Post (sending date would be considered) or via email address yaoundehr@unicef.org.

Completed files (Letter of motivation, CV, copy of diplomas, P11 form (to be collected at UNICEF) References etc.) to be addressed with the mention “DO NOT OPEN” with the post title on the envelope to the attention of:

CHIEF OPERATIONS

UNICEF

P.O.Box 1181 Yaoundé

The submission and processing of candidates’ files are free of charge. UNICEF is not liable for any amount of money paid by a candidate as part of this recruitment.

Only qualified and short listed candidates will be contacted for interviews. UNICEF is a smoke-free environment and is an Equal Opportunity Employer. Qualified female candidates are encouraged to apply.