VACANCY NOTICE

DUTY STATION: UNICEF Yaounde

Type of contract : FT Appointment

Title: Human Resources Assistant

Level: GS6

Duration : One year renewable

As per UNICEF rules and regulations

PURPOSE OF POST:

Under the supervision and guidance of the Human Resources Specialist, the Human Resources Assistant provides administrative, procedural and operational support and assistance to the efficient implementation of a broad range of Human Resources functions for all categories of staff in his/her office, ensuring accurate and timely delivery, whilst promoting a client-based, quality and results orientated approach to the unit and ensuring compliance with UNICEF HR rules and regulations.

REPORTS TO: Human Resources Specialist

KEY ACCOUNTABILITIES and DUTIES & TASKS

1. In consultation with supervisor, analyze, research, verify, and compile data and information on cases that do not conform to UN or UNICEF’s HR Rules & Regulations, to support consistent and equitable application of decisions and implementation of agreed upon action.
2. In consultation with supervisor, analyze, research and verify information for the purpose of responding to staff queries on areas related to benefits and entitlements.
3. Processes entitlements and benefits for local staff in accordance with UNICEF rules and regulations, by ensuring all relevant forms are completed by staff and data is entered into VISION.
4. Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate
5. Drafts vacancy announcements for positions within his/her office for review by supervisor to help attract ideal candidates.
6. Ensures timely and efficient screening of applications for minimum eligibility, taking into account qualifications, competencies, and post requirements.
7. Analyze, research, verify, and compile data which facilitates preparation of workforce planning reports for supervisor to review against benchmarks i.e. Gender and geographical balance and other recruitment related key performance indicators.
8. Liaises with candidates in the various stages of the recruitment process.
9. Prepares formal acknowledgement, offer and regret letters.
10. Records and maintains recruitment files, ensuring all necessary documentation has been prepared.
11. Monitors life-cycle of recruitment process to update supervisor as necessary.
12. In consultation with supervisor, researches and analyses data and information to help identify training needs within his/her country office for the development of learning plans and other targeted training interventions.
13. In consultation with supervisor, researches, analyzes, verifies, and compiles information on external training courses available and educational institutions to help supervisor decide on learning programmes that address learning gaps in his/her country office.
14. Assists team in organizing and conducting courses, workshops and events by participating in exercises which aim to build capacity of stakeholders.
15. Develops and processes contracts for institutions providing training and courses, ensuring compliance with UNICEF rules and regulations.
16. Assists team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary.
17. Participates in the review of GS positions specific JDs, ensuring effective application of ICSC methodology.
18. Drafts and edits job descriptions to be submitted for classification for review by supervisor.
19. Follows up and liaises with HQ and RO over status of requests to ensure timely completion.
20. Compiles and analyses information and statistics related to posts and staff for reports on staffing trends.
21. Prepares documents to be submitted for classification to RO and NYHQ, ensuring completeness of documentation
22. Monitors life-cycle of all job classification requests to facilitate recruitment and organization planning.
23. Maintains and updates a system which monitors the absence of staff.

QUALIFICATIONS AND COMPETENCIES:

Education:

• Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.

Work Experience:

• A minimum of 6 years of progressively responsible human resources, administrative or clerical work experience required

Competencies:

i) Core Values (Required)

• Commitment
• Diversity and Inclusion
• Integrity

ii) Core Competencies (Required)

• Communication
• Working with People
• Drive for Results

iv) Functional Competencies (Required)

• Analyzing
• Applying technical expertise
• Planning and organizing
• Following Instructions and Procedures

Languages:

• Fluency of English and French required.

Deadline for receiving applications at UNICEF Yaounde, Maroua, Bertoua and Douala desk front is 08th February 2016. Applications could also be sent through mail Post (sending date would be considered) or via email address yaoundehr@unicef.org.

Completed files (Letter of motivation, CV, copy of diplomas, P11 form (to be collected at UNICEF) References etc.) to be addressed with the mention “DO NOT OPEN” with the post title on the envelope to the attention of:

CHIEF OPERATIONS

UNICEF

P.O.Box 1181 Yaoundé

The submission and processing of candidates’ files are free of charge. UNICEF is not liable for any amount of money paid by a candidate as part of this recruitment.

Only qualified and short listed candidates will be contacted for interviews. UNICEF is a smoke-free environment and is an Equal Opportunity Employer. Qualified female candidates are encouraged to apply.