VACANCY NOTICE

DUTY STATION: UNICEF Yaounde

Type of contract : FT Appointment

Title: Administrative Assistant

Level: GS4

Duration : One year renewable

As per UNICEF rules and regulations

PURPOSE OF POST:

Under supervision of Administrative Officer, performs a variety of clerical duties related to the administration of the office.

REPORTS TO: Administrative Officer

KEY ACCOUNTABILITIES and DUTIES & TASKS

1. Searches office files and records relating to a variety of topics for information and references. Selects information and records in specified format for use by others in preparing reports, correspondence, technical papers, projects or programme plans and general reference documents.
2. Assists staff members and their dependents by processing requests for visas, identity cards, drivers’ licenses and other necessary personnel-related documents, in accordance with the requirements of the United Nations and the country of the duty station. Maintains facts on living conditions and special entitlements.
3. Drafts routine correspondence, Note Verbal, memoranda and reports via oral instructions, previous correspondence or other available information sources, in accordance with standard office procedures.
4. Assist programme and operations sections in providing / hiring administrative services and stationery needed for internal and external meetings / conferences.
5. Ensure the creation of all Purchase Requisitions, Purchase Orders, Contracts and Asset numbers for PP&E items for the office.
6. Maintains updates and transmits the inventory records of non-expendable equipment.
7. In close collaboration with finance unit and travel Assistant ensure the follow up of all open items in SAP-VISION for suppliers and service providers.
8. Performs other duties, as required.

QUALIFICATIONS AND COMPETENCIES:

Education:

• Completion of secondary education, preferably supplemented by technical or university courses in administration equivalent to BTS or DUT.

Work Experience:

• Four years general clerical work, which should include a good knowledge of standard clerical practices and procedures

Competencies:

i) Core Values (Required)

• Commitment
• Diversity and Inclusion
• Integrity

ii) Core Competencies (Required)

• Communication
• Working with People
• Drive for Results

iv) Functional Competencies (Required)

• Analyzing
• Learning and Researching
• Planning and Organizing
• Following instructions and Procedures

Languages:

• Good knowledge of French / English.

Deadline for receiving applications at UNICEF Yaounde, Maroua, Bertoua and Douala desk front is 08th February 2016. Applications could also be sent through mail Post (sending date would be considered) or via email address yaoundehr@unicef.org.

Completed files (Letter of motivation, CV, copy of diplomas, P11 form (to be collected at UNICEF) References etc.) to be addressed with the mention “DO NOT OPEN” with the post title on the envelope to the attention of:

CHIEF OPERATIONS

UNICEF

P.O.Box 1181 Yaoundé

The submission and processing of candidates’ files are free of charge. UNICEF is not liable for any amount of money paid by a candidate as part of this recruitment.

Only qualified and short listed candidates will be contacted for interviews. UNICEF is a smoke-free environment and is an Equal Opportunity Employer. Qualified female candidates are encouraged to apply.