JOB DESCRIPTION

DUTY STATION: UNICEF Yaounde Office

Type of contract: Temporary Appointment

Section/Division: Operation

Title: GS6 Supply & Logistics Assistant

Duration: 365 days

As per UNICEF rules and regulations

PURPOSE OF THE JOB

Under the general supervision of the Supply & Logistics Officer, prepares requests for proposals and purchase orders for all kinds of goods and services, obtains quotations from local vendors, monitors status of financing and maintains financial records of purchase allotment accounts: for purchasing standard office supplies, furniture and equipment.

REPORTS TO : Supply & Logistics Officer

KEY ACCOUNTABILITIES and DUTIES & TASKS

1. Review incoming demand/sales orders to ensure completeness and appropriateness of specifications/Terms of reference. Drafts tender documents(Requests for Quotations, Invitations to Bid, Requests for Proposals), and supports the implemetation of the tender process. Supports evaluations of offers through e.g. preparation of tabulation sheets, and assits in analysis of offers.
2. Liaise with cleaning agencies to ensure timely delivery of programme and administrative goods at warehouse or projects sites.
3. Maintain and monitor all manual and computerized reports related to logistics actvities, supply deliveries to be shares with project officers and management ensure reconciliation with headquarters reports
4. Drafts contracts and/or purchase orders. Ensures appropriate documentation of processes and data is kept on file. Maintains all data to ensure correctness and availability of information for source and availability plan, logistics plan, delivery plan and actual delivery schedule.
5. Works closely with supplies to ensure quality assurance and timeliness of deliverables
6. Ensure continuous availability of data related to procurement including forecasting, requisitions received, orders placed, incoming goods, actual delivery schedules. Prepare periodic reports, and ad-hoc reports as needed
7. Any orther duties as requested by the supervisor

QUALIFICATION and COMPETENCIES

Education

Full university degree or equivalent(BTS/DUT) in economics, law or logistics supplemented by courses in technical or Supply, logistics or related field.

Work experience

Minimum of 5 years work experience, in procurement, logistics or other administrative function in a commercial working environment. Experience with computer databases, for the maintenance of procurement records.

Competencies:

Core values (Required)

• Commitment
• Diversity and Inclusion 
• Integrity

Core competencies (Required)

• Communication [II]
• Working with people [II]
• Drive for results [II]

Functional competencies (Required)

• Applying Technical Expertise[II]
• Following instructions and Procedures [II]
• planning and Organizing [II]

Languages: Fluency in English and French.

Deadline for receiving applications at UNICEF Yaoundé Desk Front is 04th June 2015

Applications could also be sent through mail Post (sending date would be considered) or via email address yaoundehr@unicef.org.

Completed files (Letter of motivation, CV, copy of diplomas, P11 form(to be collected at UNICEF), References, etc.) to be addressed with the mention "DO NOT OPEN" with post title on the envelope to the attention of:

CHIEF OPERATIONS

UNICEF

P.O. BOX 1181 Yaoundé

The submission and processing of candidates' file are free of charge.

UNICEF cannot be held liable for any amount paid by a candidate as part of this recruitment

Only qualified and short listed candidates will be contacted for interviews. UNICEF is a smoke-free environment and is an Equal Opportunity Employer.