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VERIFICATION OFFICER  

15-04-2018

Programme d'Appui à l'Initiative Communautaire

Maroua

1700

CDI

0

JOB ADVERT: VERIFICATION OFFICER

POSITION SUMMARY

Working under the authority of the Chief of Party (COP), the Verification Officer will independently develop and lead internal reviews of compliance with Creative, USAID, and government of Cameroon (GOC) policies, procedures, and regulations.  The Verification Officer serves as a member of Creative’s verification team comprised of the Chief of Party, Operations Manager, and Verification Officer, playing a central and critical role in Creative’s internal control system, designed to prevent fraud, waste, and abuse.  This position will be based in the Maroua office.  The Verification Officer must be able to travel frequently throughout the Far North, to Yaoundé, and to any location where the program is implementing activities.

SUPERVISORY RESPONSIBILITY

The Verification Officer in Maroua reports to the Chief of Party in Yaoundé.

PRIMARY RESPONSIBILITIES

Primary responsibilities include but are not limited to the following:

General Tasks

  • Perform professional internal reviews and verification of compliance with Creative, USAID, and GoC policies, procedures, and regulations.
  • Conducting performance, financial, and compliance reviews of Creative activities and operations.
  • Support procurement team to review bid evaluations, as required.
  • Support the human resources staff to review candidate qualifications and education history.
  • Support Creative management and staff to manage internal audits.
  • Provide trainings on Creative internal controls, policies and procedures, code of conduct, ethical standards, and independent reporting lines.
  • Work under the supervision of the Chief of Party and collaborates closely with the
  • Operations Manager and if required under legal instruction by, Creative home office legal counsel or local legal counsel.

Compliance

  • Support the Chief of Party to identify and mitigate risks of waste, fraud, or abuse.
  • Interact regularly with Creative program and operations staff to understand and assess risks.
  • Provide accurate and timely information on any financial, managerial, and operating risks.
  • Ensure employees’ actions are in compliance with policies, standards, procedures, and applicable laws and regulations.
  • Review that goods and services acquired to support Creative’s program and operations are acquired in a cost effective manner, used efficiently, and adequately protected against theft and/or misuse.
  • Review that resources acquired for operations and program activities support Creative to achieve operational and program objectives.
  • Encourage continuous improvement and compliance with Creative’s internal control processes.
  • Identify and communicate any legal, compliance, and regulatory issues which could impact Creative’s operations and activities and support the Chief of Party to quickly address these.
  • Develop a flexible annual plan for internal review of compliance using appropriate risk-based methodology, including any risks or control concerns identified by the Chief of Party and/or Operations Manager.
  • Evaluate procedures for documenting compliance with financial and administrative policies and procedures.
  • Provide an independent evaluation of the amount and type of resources directed toward the implementation of PAIC activities and Creative operations.
  • Explore ways and make independent recommendations for how resources can be more efficiently used.
  • Evaluate Creative’s internal control systems and procedures for tracking and safeguarding the project’s assets.
  • Keep abrest of the organizational structure, job descriptions, delegation of authority, and approval authorization limits.
  • Verify the authenticity of transactions posted to Creative’s accounting system.
  • Assess adequacy of appropriate controls on collection, storage and access to important financial data and sensitive information.
  • Plan and carry out internal reviews of financial procedures to measure performance against budgets, plans, and Creative policies and procedures and USAID regulations.
  • Appropriately document strategy for and findings of internal reviews of compliance with Creative policies and procedures and USAID regulations.
  • Identify training gaps (for finance and general administrative staff) and provide training for improving efficiency of groups/individuals.
  • Implement the annual internal review plan, as approved, including, and as appropriate, any special tasks or projects requested by the Chief of Party, Operations Manager, and/or Creative home office.
  • Ensure high-quality and professionalism throughout internal review activities.
  • Serve as an advisor to the Chief of Party, Operations Manager, and Creative Home Office and assist management by conducting, designing improved processes and system.
  • Evaluate, assess, and provide recommendations for merging, consolidating, and/or strengthening of personnel functions, operations or grant making processes, and internal control processes.
  • Support the development and/or improvement of policies and procedures to strengthen Creative’s internal controls related to financial, administrative, and grant management.Issue periodic reports, at least monthly, to the Chief of Party, Operations Manager, and/or Home Office.
  • Assist the Chief of Party, Operations Manager, and Creative home office staff, in the investigation of suspected fraudulent activities by Creative staff and/or its local partners.
  • If required by Creative home office or Government of Cameroon, develop and/or review the scopes of work for external auditors and regulators for the purpose of providing optimal audit coverage at a reasonable overall cost.
  • Conduct desk compliance interviews, reviews documents, and composes memos on compliance reviews.
  • Identify, develops, and documents compliance issues and draft recommendations using independent judgment concerning areas being reviewed.
  • Draft written reports for and make presentations on the results of compliance reviews to the Chief of Party and Operations Manager and Creative home office staff, as requested.
  • Develop and maintains productive relationships through individual and group meetings.
  • Participate in operations and program management meetings and raise any issues related to compliance as decisions are being discussed and reached.
  • Perform compliance related work as assigned by Chief of Party, Operations Manager, or Creative home office.
  • Any other duties and tasks as needed and assigned.

REQUIRED SKILLS & QUALIFICATIONS

  • Four-year university degree in relevant field, finance, accounting, business, is required.
  • Master’s degree in finance, accounting, or auditing and chartered public accountant certification preferred.
  • Minimum of four (4) years of general work history is required.
  • Minimum of two (2) years’ work experience working in risk assessment, internal audit, and/or external audit required.
  • Minimum of one (1) year of management experience required.
  • Chartered Accountant, Certified Public Accountant & certified Internal audit preferred.
  • Knowledge of audit procedures, including planning, techniques, test, sampling methods and computerized accounting and auditing record keeping systems.
  • Ability to gather, analyze and evaluate facts and to prepare and present concise oral and written reports
  • Ability to assess the financial and administrative management of program activities including budget management and procurement.
  • Prior experience with USAID or US Government funded projects is highly desirable.
  • Ability to keep abreast of developments related to limited liability subsidiary companies operating in Cameroon, local and international standards for internal audit, new audit techniques, and any changes in local laws which affect international development programs and organizations.
  • Ability to establish and retain effective working relationships with other staff and to communicate clearly and effectively, both orally and in writing.
  • Experience in developing and implementing compliance programs across complex organizations with multiple software and automated systems.
  • In-depth knowledge of Cameroonian employment, tax, accounting, procurement, and other relevant laws is a plus.
  • Good communication and interpersonal skills are required
  • Problem solving, stress management and time management skills are required.
  • Proficient at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc.  Prior experience using accounting software and web-based financial management systems preferred.
  • Excellent record keeping and documentation skills are required.
  • Experience of working in a conflict environment is a plus.
  • Written and spoken fluency in French required and proficiency in English desired.
  • Fluency in one or more of the local languages used in the northern Cameroon is required.
  • Ability to work under pressure and efficiently handle multiple tasks.
  • Ability to work both independently and as a part of a team.

WORKING CONDITIONS & REQUIRED EQUIPMENT

The incumbent in this position will work in an office environment and will utilize the following equipment:

  • Computer
  • Printer
  • Photocopier
  • Facsimile
  • Telephone
  • Other (specify)

PLEASE GO ONTO OUR WEBSITE WWW.PAIC.INFO





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