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Senior field Finance Officer  

17-03-2018

Elizabeth Glaser Pediatric AIDS Foundation

Douala

943

CDD

0

Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)

VACANCY ANNOUNCEMENT

Job Title: Senior Field Finance Officer

Job openings: 01

Locations: Douala

Reports to: Finance & Accounts Manager in Yaoundé

Contract Duration: One year with possibility of extension 

Terms of Offer: This position is remunerated on local terms. (for local candidates only)

Possible start date: Immediate/April 1st, 2018

The Elizabeth Glaser Pediatric AIDS Foundation is a global leader in the fight against pediatric HIV and AIDS, working in 19 countries and at over 5,500 sites around the world to prevent the transmission of HIV to children, and to help those already infected. Today, because of the highly successful work of the Foundation and its partners, pediatric AIDS has been virtually eliminated in the United States. With a growing global staff of over 1,000—nine of 10 who work in the field—the Foundation’s global mission is to implement HIV prevention, care, and treatment programs; further advance innovative research; and to execute strategic and targeted global advocacy activities to bring dramatic change to the lives of millions of women, children, and families worldwide.

For more information, please, visit our page: www.pedaids.org.

EGPAF works in partnership with the Ministry of Health NACC and the Regional and District Health Teams to support HIV Prevention, Care and Treatment and health systems strengthening services. EGPAF is mainly funded by PEPFAR through the Centers for Disease Control and Prevention (CDC) and the United States Agency for International Development (USAID).

Purpose of the Job

The Elizabeth Glaser Pediatric AIDS Foundation is seeking a Senior Field Accountant for its field office in Douala. The Senior Field Accountant will work to ensure that EGPAF Cameroon Field Office in Douala’s financial and accounting operations are in strict compliance with EGPAF policies and procedures and specific donor rules and regulations. Also, seek to strengthen existing financial controls in the field offices with a view to improving internal controls and ensuring efficient and prudent use of donor funds

Key duties: 

1. Accounts Payables

  • Review adequacy of supporting documentation for all documentation forwarded for payment
  • Review of all Mobile payments to ensure completeness and accuracy
  • Responsible for timely processing of staff advances for travel and activities in the sub-offices
  • Responsible for ensuring that supplier invoices submitted in the field office are paid within the agreed timelines
  • Responsible for reconciliation of supplier statements
  • Responsible for ensuring that all hard copy vouchers are duly authorized before payment and filing
  • Provides a monthly payment tracker for Invoices and Mobile Payments
  • Manages a systematic financial filing system that is sequential, complete and up to date always both scanned and hard copies
  • Pro-actively addresses identified monthly compliance issues regarding payables from HQ.

2. Accounts Receivables

  • Responsible for implementing EGPAF Cameroon’s advances liquidation policy
  • Reviews and signs off on all submitted Field Expense Reports, ensuring the validity and accuracy of all submitted support documentation.
  • Reviews posting of the advances liquidating expenses into QuickBooks for accuracy
  • Maintains the field office Aged Advances report and ensures follow up of any outstanding amounts/ recovery from Payroll
  • Provides monthly analytics on advances liquidation compliance trends

3. Cash/Bank Management

  • Reviews and approves expenses incurred from petty cash, conducts surprise cash counts and trains Office Administrative Manager on petty cash policies
  • As custodian of the check books, ensures safety, sequential check writing, counterfoil controls and application of new check books as appropriate
  • Monitors field offices bank accounts balances and advises on funds transfer periods and amounts
  • Ensure timely banking of any unspent amounts refunded by staff as well as any cheques written in favor of the foundation for various transactions.

4. Statutory Requirements

  • Ensure all statutory remittances are paid on time, and that accurate amounts are paid. All withholdings are per local law.
  • Monitor news for changes in statutory requirements and regulations and consequently develop and implement the necessary procedures to facilitate adherence to statutes
  • Maintain and update statutory remittances file, conducting period audits of the files to ensure ability to satisfy any statutory scrutiny

5. Monthly Reporting activities

  • Supervises timely posting of all transactions as well as ensuring consistency, accuracy and completeness of such transactions.
  • Performs accurate bank reconciliations at least monthly from the field office accounts
  • Ensure field office meets all Yaoundé reporting deadlines for Quick Books end of the month reports.

6. Audit & Compliance Review Support

  • Support donor-related Compliance /Business Systems Reviews, including follow up and complete resolution of findings
  • Support EGPAF’s annual internal and external audits and Compliance Review functions and follow up of findings

7. Other Responsibilities

  • Provide financial technical support to the program team during monthly activity Budgets preparation 
  • In liaison with HR, orientation of new staff on finance policies and procedures
  • Responsible for training staff on proper timekeeping principles per USG regulations
  • Any other work-related duties as may be assigned

Education & Experience

  • Master’s Degree in business related field,
  • Professional qualification (ACCA, CPA), will be an added advantage.
  • Demonstrated experience using automated budget management software
  • Strong Excel, Word, Access & Power Point Proficiency
  • Demonstrated financial analysis experience (3 years minimum) in a complex corporate / NGO environment

Required skills and experience:

  • A wide understanding and experience working with USG funded projects
  • Minimum bachelor’s degree in accounting or related Business Field; ACCA or equivalent
  • Minimum three years working in donor funded project accounting (preferably USG funded) at a senior level
  • Excellent communication skills
  • Well-developed interpersonal skills
  • Strong work ethic and ability and willingness to work long hours
  • Able to work in team settings and willingness to learn
  • Cross-cultural competence as demonstrated by confidence and ability to make relevant presentations to diverse audiences
  • Proficiency in Online QBKS is an added advantage
  • Willingness to travel

How to apply 

Qualified candidates should submit a CV and cover letter through the following link Senior field Finance Officer.

Applications will be considered on or before 22nd March 2018, 5:00 PM Cameroon time.

 Please note that only short-listed applicants meeting the above requirements will be contacted.





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