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Deputy Motor Pool Supervisor/Dispatcher New

25-09-2017

U.S. Embassy

Yaoundé

718

CDD

0

OPEN TO: All Interested Candidates / All Sources

POSITION: Deputy Motor Pool Supervisor/Dispatcher

CLOSING DATE: September 28, 2017

WORK HOURS: Full time, 40 hours/week

SALARY: Ordinarily Resident (OR):  FSN-06

The U.S. Mission in Yaounde, Cameroon is seeking eligible and qualified applicants for the position of Deputy Motor Pool Supervisor/Dispatcher.

This position is located in Yaounde, Cameroon.

BASIC FUNCTION OF THE POSITION

Under the direct supervision of the Motor Pool Supervisor, incumbent serves as Deputy Motor Pool Supervisor and back up Dispatcher in the Motor Pool section of the General Service Office.  Duties include: assisting the Motor Pool Supervisor by scheduling driver shift schedules and making sure that they meet requirement expectations as per internal rules and regulations; providing daily support to the Motor Pool Dispatcher by scheduling drivers and vehicles, completing vehicle request in the Fleet Management Information System (FMIS) module and supporting on all administrative duties; backing up the Motor Pool Supervisor in his/her absence.

Detailed Duties and Responsibilities for Deputy Motor Pool Supervisor/Dispatcher:   

40%

  • Assists the Motor Pool Supervisor by scheduling driver shift schedules. S/He keeps the drivers informed about their monthly and weekly shifts and the shuttle rotations. Elaborates and submits to MTP the annual Motor Pool leave plan. On a weekly basis, on Thursday, draws up a shuttle pickup and departure program for American and TDYers commuters from residences or Hotel to work place ensuring pick up times are alternated and submitted for RSO’s approval.
  • After reviewing with the Dispatcher, s/he must receive approval from the Motor Pool Supervisor before sending drivers on long trips. The long trips must be distributed equally among all drivers, such as to avoid frustration within the section. S/He is responsible for following up all  travel authorizations until certification on the e2 solution travel program before the driver departs from the mission. Checks the drivers’ expenditures upon driver’s return from long trip. Sends the expenditures to the Motor Pool Supervisor for approval before submitting the voucher.
  • Ensures uniforms are presentable, and drivers following Embassy-mandated hygienic practices, vehicles are cleaned daily (particularly for Incidental pool vehicles), vehicles are fueled before close of business, and basic motor vehicles checks are made and documented. Report any inappropriate behavior, breach of rules observed or discovered to the Motor Pool Supervisor.
  • Assists the Motor Pool Supervisor by updating the ILMS/FMIS vehicles, employees and passengers information when necessary.

40%

  • Provides daily support to the Dispatcher by completing and closing open trip tickets in the FMIS module. Creates the fuel ticket in the FMIS using external fuel pumps.
  • Coordinates with the Mechanic Foreman the preventive maintenance schedule of all government owned vehicles (GOVs).Controls vehicle documentation to ensure registrations and insurance are current, valid and presentable.Informs the Motor Pool Supervisor, the GSOs and the POSHO of any motor vehicle accidents or incidents; ensures drivers fill out and submit accident reports using DS-1664 to determine extent of preventability and accountability.

20%

  • May be required to serve as Drive/Expediter especially when coordinating motorcades and special events, or as necessary.
  • Perform others duties as assigned.

QUALIFICATIONS REQUIRED

Applicants must address each required qualification listed below with specific and comprehensive information supporting each item.  Failure to do so may result in a determination that the applicant is not qualified. 

EDUCATION: Completion of High School (GCE “A” level, Baccalauréat or equivalent) is required.

EXPERIENCE: At least two years of dispatching or related experience in transport and logistics (including chauffeuring skills) are required.

LANGUAGE: Level III (Good Working Knowledge) Speaking/Reading/Writing English and French are required. (This will be tested.)

SKILLS AND ABILITIES: The incumbent should have the ability to supervise and develop driver shift schedules and out of duty station (TDY) trips, must be a computer literate – must be able to use of the following packages: MS Word, MS Excel, MS Outlook – and gain proficiency in the Fleet Management Information System (FMIS) module. The incumbent must also   be able to work under pressure serving in a multicultural environment and should have a good interpersonal and communication skill.  A valid driver’s license (Category B) is required. (This may be tested.)

JOB KNOWLEDGE: Applicant must have a good knowledge of motor vehicle operation, safety, and automotive maintenance cycle; must also know Cameroonian traffic regulations; and must have a good clerical skill. (This may be tested.)

HOW TO APPLY:  Applicants must submit the following documents to be considered.  Failure to do so may result in a determination that the applicant is not qualified.

  1. Universal Application for Employment (UAE) (Form DS-174), which is available on our website or by contacting Human Resources. (See “For Further Information” above);
  2. Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.)

WHERE TO APPLY:

Human Resources Office

P.O. Box 817, Tel.: 222-201-500, Ext 4006, U.S. Embassy Yaounde, Cameroon





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