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ADMIN FINANCE OFFICER  

27-07-2017

Elizabeth Glaser Pediatric AIDS Foundation

Yaoundé

2650

CDD

0

Job Advert: ADMIN/FINANCE OFFICER

SUMMARY OF THE POSITION 

The Admin/Finance Officer (AFO) will be a member of the Operations Team and will be co-located with and supervised by the Finance Manager in Bastos, Yaoundé, Cameroon.

The AFO will work towards the achievement of the Foundation’s goals efficiently and effectively. This position will be responsible for ensuring that all administrative and finance activities for the Foundation are done in compliance with Foundation rules and regulations.

The Admin/Finance Officer will conduct assigned activities to support the establishment and maintenance of a functioning office as required by EGPAF. The AFO will be responsible for ensuring that all administrative and finance activities for the Foundation’s Cameroon office are timely and in compliance with Foundation rules and regulations, to include Quick Books entry, submission of financial packages and reports to EGPAF HQ Accounting, and preparation/processing/tracking of payment vouchers, advances, and expenditures.

Regular job activities and requirements will include:

Accounting and Data Entry:

  • Cash management, including banking and disbursements, in accordance with established Foundation procedures.
  • Ensure that all invoices received from vendors are organized and supported by proper documentation.
  • Prepare all payment vouchers
  • Capture all transactions into Quick Books system
  • Track and process field and travel advances
  • Process all expenditure reports, insuring that expenditures are allowable, allocable and reasonable costs, and charged to relevant donors

Budgeting and Financial Management:

Assist in preparing of monthly financial reports, including, but not limited to:

  • Budget to actual reports for specific agreements
  • Financial projections and burn rate analysis for agreements
  • Financial analysis based on program activities

Assist in budget management, including:

  • Development of new business cost proposals
  • Development of annual budgets under continuation awards
  • Assist in the provision of financial data and analysis to Country management

Administrative Activities:

  • Procurement and control of office supplies;
  • Manages the Travel data base for in country staff,
  • Manages general logistics (Visa, and invitation letters of international visitors, Lodging and pickups).
  • Manages Drivers and maintain a clear track of Vehicle log book,
  • Assist in the performance and completion of special projects and other admin duties as required

Required Qualifications and Key Competencies:

  • A Degree in Finance, Accounting or other related field of study
  • A part qualified professional certificate like ACCA, CIMA will be an added advantage
  • Minimum 2-3 years of experience directly supporting/managing Finance in an INGO environment with at least 1 year in a similar position.
  • Solid knowledge of accounting and financial reporting
  • Experience in using QuickBooks accounting system
  • Solid knowledge of computer software and modern accounting systems; particularly Microsoft Excel.
  • Excellent knowledge of the Cameroon fiscal environment
  • Working knowledge and understanding of US Government funded project, rules and regulations.
  • Excellent analytical, oral and written communication skills in English and French
  • Highly organized with ability to prioritize and multi-task while working as part of a team
  • Possess strong accuracy, attention to detail and ability to follow through
  • Computer literate, with strong knowledge of, and experience with Microsoft Office applications
  • Honest, energetic, independent, self-motivated and administratively self-sufficient
  • Ability to maintain confidentiality, exercise discretion and sound judgment.
  • Willingness to travel.

How to apply?

Email a cover letter and CV to CameroonRecruitment@pedaids.org The subject should read “Admin Finance Officer”. 

Deadline for applications: 10th. August 2017.

PLEASE Kindly note that only shortlisted candidates will be contacted.





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